PROPOSAL GUIDELINES
The guidelines are formatted to correspond to the order in which information will be requested during your online submission process.
Sections 1-2: Presenter Information, Roles, and Responsibilities
All presenters must register for the conference. If presenters are not pre-registered for the conference, accepted sessions may be eliminated from the conference schedule.
You will be asked to indicate the session role for each person involved in the proposal:
- Organizer/presenter
- Organizer/non-presenter
- Presenter
NOTE: Only one organizer may be designated.
The organizer will need to collect the following information for each person BEFORE submitting the proposal:
- First Name
- Last Name
- Institution Name (Do not use acronyms or abbreviations. Do not use department names.)
- Institution City
- Institution State/Province
- Institution Country
- TexTESOL region (if applicable)
- E-mail Address (Include if this may be published in the program book.)
- Membership status
- Session Role: (1) Organizer/Presenter; (2) Organizer/Nonpresenter; (3) Presenter
- First time Presenter? Yes, No
The organizer will be notified by email concerning the status of the proposal by the end of August 2016. To ensure that TexTESOL can communicate with the organizer about the proposal:
- Use an email address that is valid through October 2016.
- Add proposals@textesol3.org to your email program’s address book.
No-Shows
Every year, some colleagues who have agreed to present simply do not show up for their presentations. These no-shows waste conference attendees’ valuable professional development time and reflect poorly on the overall quality of the conference program. If extenuating circumstances prevent you from fulfilling your commitment, please contact Angelique Pearson, Speaker Liaison, immediately. If you fail to contact TexTESOL and you do not show up for your presentation, you cannot submit a proposal for TexTESOL 2017.
Section 3: Title of Proposal (10 word maximum)
The title should accurately reflect the session content and be clear to the intended audience.
The title must
- not exceed 10 words (each part of a slashed or hyphenated word counts as one word)
- not include exclamation or quotation marks
- not include presenters’ names, institutions, or published works
- capitalize all verbs, nouns, adjectives, adverbs, and pronouns; conjunctions, articles, or prepositions of fewer than four letters are not to be capitalized
- capitalize both terms of hyphenated compounds and the first word after a colon
Section 4: Type of Session (Choose one)
Teaching Tip (20 minutes, 2 presenters max.): Similar in content to a practice-oriented presentation but shorter. The teaching tip session is an oral summary that discusses the presenter’s work in relation to practice.
Practice-Oriented Presentation (45 minutes, 3 presenters max.): A session that shows, as well as tells, a technique for teaching or testing. The presenter should spend no more than 10 minutes explaining the underlying theory.
Research-Oriented Presentation (45 minutes, 3 presenters max.): An oral summary with occasional reference to notes or a text that discusses the presenters’ topic and work in relation to theory and/or practice.
Discussion Group (45 minutes, 3 presenters max.): An opportunity to discuss a hot topic in TESOl in a structured roundtable format. The discussion leader(s) should have a strong knowledge of the designated topic and should include the audience in the discussion.
Workshop (1 hour, 30 minutes; 6 presenters max.): A carefully structured, hands-on professional development activity. The presenter(s) and participants tackle a problem or develop specific teaching or research techniques.
Section 5: Interest and Content Areas
Which TESOL interest section best fits the content on your proposal?
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Choose one (1) primary content area to be printed in the Conference Program book and no more than two (2) secondary content areas that most closely related to your proposal topic in the drop down boxes:
Primary (Dropdown – choose only 1)
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Secondary (Dropdown – choose up to 2)
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Section 6: Targeted Instructional Level(s) (Check no more than 2 boxes):
- Preschool
- Elementary School
- Middle School
- High School
- Higher Education (undergraduate, postgraduate, IEP)
- Community College
- Adult Education
Section 7: Will any presenters need internet access?
- Yes
- No
Section 8: Will any presenters refer to books or publications written by a presenter or offered by a publisher/vendor who may be an exhibitor at the conference?
- Yes
- No
If yes, please provide the publication title and the vendor/exhibitor.
Section 9: Abstract for Conference Program Book (50 word maximum)
Write the abstract with the PROPOSAL SCORING RUBRIC evaluation criteria in mind. The abstract will be thoroughly examined and scored by peer reviewers. Carefully write, edit, and proofread it. The abstract will appear in the Convention Program Book, so it should be written to reflect the presentation’s quality and content and appeal to its appropriate audience.
The session abstract must
- not exceed 50 words
- not include presenters’ names, institutions, or published works
- write out acronym(s) or abbreviation(s) used in the title except the following: L1, L2, CALL, CBI, EAP, EFL, EL, ELL, ELT, ESL, ESP, IEP, NNEST, SLA, TESOL, TESL, and TEFL.
Abstracts may be edited by the TESOL staff editors.
Section 10: Session Description (300 work maximum)
Write the session description with the PROPOSAL SCORING RUBRIC evaluation criteria in mind. This description will be thoroughly examined and scored by peer reviewers. It will not be published in the Convention Program Book, but it should be written, edited, and proofread to reflect the overall quality of the proposal.
The session description should
- include a clearly stated purpose and point of view
- include supporting details and examples
- contain evidence of current practices and/or research
- conform to an appropriate session type (e.g., paper, demonstration)
- include a variety of techniques (e.g., activities, visuals)
- indicate an appropriate amount of material for the allotted time
- reflect the presentation content and format
In addition, the session description must
- not exceed 300 words
- not include presenters’ names, institutions, or published works
- write out acronym(s) or abbreviation(s) used in the title except the following: L1, L2, CALL, CBI, EAP, EFL, EL, ELL, ELT, ESL, ESP, IEP, NNEST, SLA, TESOL, TESL, and TEFL.
The session description should also include the following information based on the session type:
- Practice-Oriented Presentation: synopsis, including reference to teaching strategies
- Research-Oriented Presentation: synopsis, including central idea and supporting evidence
- Discussion Group: overview, topics, and issues
- Teaching Tip: synopsis, including brief description of the teaching tip
- Workshop: session goals, synopsis of the theoretical framework, and description of workshop tasks and procedure